You may not be aware that Google has a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools – the Transformation Gallery. To start with, take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Approval workflow is probably the most crucial part

Entering data into sheets, forms, or any type of document can be overwhelming and effect results or at least the speed of their delivery as you waste time emailing back and forth for approvals.

Think again.

Here’s a couple of processes you can automate, just to give you a head idea.

 

Think of processes you can improve – 

Look at the documents you need to finish. Is it a form, minutes on the meeting, revision info or somerthing else, ask yourself: What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?

 

create forms to collect data –

Create a survey using Google Forms.

Here’s an example where retail teams used Forms to collect store manager feedback.

 

Take a look at the response spreadsheet – 

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

 

Automate with Apps Script –

Use Apps Script to set up one or more approval workflows, send notifications and reminders to through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show: